Repositories¶
Data and code are amongst the most important outputs of our research. Securing them is important to ensure that members can properly use, maintain, and disseminate our research.
Code¶
We have a lab git repository for code storage, sharing, and version control. Any code that is developed should be stored in MItHRIL's git repository, hosted by Queen's at https://code.smithengineering.queensu.ca/mithril. Please ask FEAS IT to set up a GitLab account (using your NetID) and notify Matthew that you would like to be added to the MItHRIL repository.
Data¶
There are numerous storage solutions offered to Queen's University staff, faculty, and students for storing data; this includes experiment data, documents for sharing between lab members, etc. These services are provided using Microsoft products and are managed by Queen's IT. For an overview of these products, and guidance on what to store where, see this guide: https://www.queensu.ca/its/file-sharing-service-comparison.
| Storage Solution | Maximum Size | Description | Recommended Use |
|---|---|---|---|
| Microsoft OneDrive for Business | 5 TB | A secure cloud-based service that can be accessed anytime, anywhere you have a network connection, and across multiple devices (desktops, laptops, tablets, phones). It offers huge storage capacity, easy permissions management for file sharing, and is seamlessly integrated with Office. Files can be shared with Queen's and non-Queen's users. With the File Restore feature, OneDrive for Business files can be restored to an entire point in time for up to 30 days. | Use OneDrive for Business to store personal documents, forms, media, etc. related to your work on projects within the university, and, due to its size, to store experiment data that you have collected. Because data stored on OneDrive for Business is not available to anyone except you, it is imperative that you share all relevant project-related documents, manuscripts, experiment data, media, etc. with your supervisor(s) before you leave Queen's and the lab; otherwise this data may be lost once your account becomes deactivated. Sharing experiment data is especially important due to the Research Data Management Policy imposed by both NSERC and Queen's. |
| Microsoft SharePoint | 25 GB (expandable by IT upon request) | A cloud-based collaboration platform that integrates with a variety of Microsoft Office 365 applications and services. With SharePoint, users can easily create, store, collaborate, and share content through Modern SharePoint sites and document libraries, and access internal sites, documents, and other information from anywhere, at the office or on the go. | Use MItHRIL's SharePoint to store and share any materials of interest to the lab as a whole. This would include presentation slides, photos, equipment manuals, operating procedures, videos to upload to our website or YouTube channel, etc. |
Approved storage only
Any storage solution not offered by Queen's IT or FEAS IT is not authorized to store materials related to projects and your work at Queen's. Cloud storage such as Google Drive and Dropbox cannot be used on any lab machines or for storing any work product. This is a matter of data privacy: as a public organization that does work falling under non-disclosure agreements, we are required to follow strict data privacy laws imposed by government organizations such as NSERC and various clients. Because we do not have agreements with third parties such as Google or Dropbox, any data stored using these services will likely not conform to the standards we need to meet for data privacy. Additionally, usage of these services means that your data may be physically held in another country (e.g., the United States), and thus may be subject to search and seizure by a foreign entity. This cannot be allowed to happen with our data.
Migration note: the source page opened with a stray link to a "Meta-Quest-Pro" SharePoint page that appears to be a leftover or broken cross-reference rather than intended content; it has been omitted here. Worth checking the live page to confirm nothing was meant to follow it.
