Meetings and Reports¶
Meetings¶
Research meetings and lab meetings help provide opportunities for communication and feedback. Students normally have regular one-on-one/subgroup meetings and less frequent long-term planning meetings with Matt, as well as weekly Robotics Cluster meetings (joint Robora, MItHRIL, and Offroad Robotics groups) at Ingenuity Labs.
One-On-One Meetings¶
Students will have one-on-one meetings with their supervisor(s) usually on a weekly or bi-weekly basis. The purpose of these meetings is to:
- Update supervisor(s) of progress being made
- Report on any roadblocks encountered
- Brainstorm or obtain direction on research projects/vision
- Troubleshoot any issues that may hinder research progress
The student will lead these meetings. As such, each student must come prepared with a meeting agenda and take notes on discussions as appropriate. If a meeting is not needed by the student, or the student doesn't feel that enough progress has been made, be sure to cancel the meeting in advance (at least the day before). Avoid cancelling meetings a few minutes before without reason.
Robotics Cluster Meetings¶
The robotics labs within Ingenuity Labs have a cluster meeting each week, which includes a safety issue reporting segment, an interesting updates section, and a presentation by a student member of the cluster. Students will be asked to give a presentation on their work, an interesting paper, or a problem they are facing at least once a semester. Students can sign up for a presentation slot through the Robotics Cluster Teams Group.
Attendance at these meetings is mandatory. Failure to attend may result in your supervisor assigning you to an upcoming presentation slot.
Weekly E-Mail Reports¶
Weekly reports are required from all graduate students, encouraged for full-time undergraduate students, and optional for all other students. These reports are meant to keep supervisors appraised of progress by all students and have students keep good documentation of their progress. Each Friday before noon, please send an email to Matthew with the following information:
- Weekly progress: Be as specific as possible on what progress you achieved (e.g. conducted human-robot handover experiment on March 20 with one subject, 12 headers, data available at link/directory).
- Summarize main findings
- Challenges/roadblocks: Summarize any challenges you're facing, especially any that you need help with.
- Goals for next week: Again, be as specific as possible.
- (Optional) Request for ad-hoc meeting: If you need to meet outside of the regular meeting to discuss anything, let Matthew know.
- (Optional) Anything else you'd like Matthew or the lab to know about.
